Custom event fields

Custom event fields store information that describes the event itself — for example the theme, dress code, parking notes, or special instructions for guests. These fields apply to the whole event, unlike guest custom fields which collect an answer from each guest (see the comparison below).

You create a set of fields once and can reuse them across many events, then fill in a value for each event during setup.

When to use them

Some typical situations:

• Event theme — for example “Acoustic night”, “Digital transformation summit”.
• Dress code — for example “Black tie”, “Casual”.
• Parking notes — for example “Level B2, gate 3”.
• Special instructions — for example “Bring your staff badge”, “Vegetarian zone available”.

If the information you need to capture changes per guest (meal, t-shirt size, sessions attended), use guest custom fields instead of event fields.

Compared to guest custom fields

Aspect	Event fields	Guest fields
Apply to	The whole event	Each guest individually
Number of values	One value for the whole event	One answer per guest
Example	Theme: “Acoustic night”	Guest A’s meal: “Vegetarian”
Managed in	Event setup page	Guest list

To configure per-guest questions, see Manage guests.

The four field types

When you create a new field, choose one of four types:

Type	Used for	Example
Short text	A single line of free-form text	Theme, short notes
Number	A numeric value	Expected parking spots
Single choice	One option from a list	Dress code: Black tie / Casual / Free
Multi choice	Several options at once	Amenities: Wifi, Parking, Catering

Tip

For “Single choice” and “Multi choice”, you must add the options in the field’s options section. Guests will only see the options you defined.

Create a reusable field template

Before filling in a value for a specific event, you create a field template. The template is saved and can be reused for every future event without recreating it.

1. Open the Custom fields page (in the general settings of your organizer account).
2. Switch to the Event fields tab.
3. Click Create new field.
4. Choose that this field applies to an Event.
5. Set an internal name for the field (only you see this) and a display label (for example “Event theme” — this is what people see when filling it in).
6. Choose the field type.
7. Turn on Required if the field must always have a value when an event is set up.
8. (Optional) Add the options for “Single choice” or “Multi choice” types.
9. (Optional) Add a short help line so the person filling it in understands what is expected.
10. Save.

Note

The system ships with a set of standard fields (for example theme and dress code). These appear under the “Standard” group and you can copy one to use as the base for your own field, but you cannot edit or delete the standard ones directly.

Manage existing fields

In the event fields list, for each field you created yourself, you can:

• Edit — change the name, label, type, options, or required state.
• Copy — create a new field from an existing one, useful when you need several similar fields.
• Delete — remove the field from the list. A confirmation dialog appears so you can review before deleting.

Caution

Deleting a field template can affect events that currently use it. Check carefully before deleting.

Fill in a value for each event

Once your field templates exist, when you create or edit an event the check-in configuration step has an Event fields section.

1. Open the event you want to edit.
2. Go to the check-in configuration step.
3. In the Event fields section, pick the fields you want to apply from the list.
4. For each selected field, enter the value for this event.
5. Save. The values appear on the event detail page.

Tip

You can also create a new field on the spot from inside an event if no template fits yet. The new field is saved to your template list so it can be used for future events.

Next steps

Once your event fields are filled in, you can continue setting up the guest list and per-guest custom questions.

Manage guests

Configure per-guest custom questions (meal, t-shirt size, sessions…).

Create and configure an event

Set up time windows, capacity, and check-in options for the event.

Issue tickets

Understand the ticket lifecycle and how guests receive tickets.

Manage guestsLearn how to add per-guest custom questions and import guests in bulk.